BOARD OF
August 20, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 15, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 13, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 15, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $13,837.80 for period ending August 12, 2014, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 608641 through 609335 for Oklahoma County in the amount of $487,577.02 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ 12-7395 Judgment
Case No. TC-2014-028-Tort Claim
Case No. CJ-2014-4433-Judgment
Case No. CJ-2014-4410-Summons County Commissioners
Case No. CV-2014-1368 Proof of Publication
Case No. CV-2014-1471 Right to Reopen
8. Monthly Report of Fees for the month of July, 2014. (Document Received)
Election Board $ 21,834.63
9N Restitution $ 35,787.72
9J Restitution $ 5,242.23
JJC Emergency $ 2,332.14
Planning Commission Inspection Fee Fund $
42,208.03
Planning Commission State Building Code Fund $ 6,053.50
Planning Commission Fee Fund Report $ 41,370.25
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,953,804.27 $ 240,030.13
Deposits & Canceled Vouchers $1,132,684.18 $ 45,229.89
Disbursements $1,992,777.33 $ 54,241.06
Ending Balance $1,093,711.12 $ 231,018.96
Sheriff Fees $ 108,939.16
Sheriff Incarceration Fees $ 806.71
Law Library Fees $ 38,063.81
Revolving Fund Fees $ 38,779.71
Drug Court User Fees $ 3,086.00
Community
Service Fees $ 84.37
9. Receive Depository Fund Accounts Summary for the month of July, 2014. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
10. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
Oklahoma County District No. 3. These items were sold at State Auction, and
with the requested disposal will be removed from inventory in accordance with
the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Ford Ton
Pickup, c/n DC301-00351, s/n 1FTHF25G6EPA10503,
acquired 09/16/1983 from Sooner Truck Sales, Inc., PO Box 75408, Oklahoma City,
OK 73147 for $9,519.66; Sold 3/14/14 to Harold Parr, 6901 NW 116th
St., Oklahoma City, OK 73162 for $1360.81
One (1) 2000 Ford
Super Cab Pickup, c/n DC301-00368, s/n
1FDNX20F9YEA17620, acquired 10/23/2000 from Fred Jones Auto Collection,
Oklahoma City, OK for $33,273.41; Sold 3/14/14 to Road Runner Motor Co./ Brad
Wilcox, 1924 E. Hwy 66, El Reno, OK 73036 for $2160.00
11. Discussion and possible action for approval of Tin Horn Sale. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2014-13 $386.89
12. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2014-14 $438.85
13. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
MYRTLE FAE WALKER 07-081-6300; PATRICK MOORE THIRD
ADDITION; LOTS 12 THRU 15; BLOCK 004
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
14. Receive cancelled checks as follows: (Document Received)
Check No. 1001362116 dated July 16, 2014 to Sherill D Davis in the amount of $40.00. Check to be re-issued on August 20, 2014.
Check No. 402004301 dated July 16, 2014 to Worker s Compensation Court in the amount of $10,673.69.Check issued under incorrect vendor number. Payment to be re-issued at a later date.
15. Receive and replace stale dated check as follows: (Document Received)
Check No. 23415-708031 in the amount of $474.98 issued October 4, 2006 in the name of Patrice L. Brown. This check was stale dated and the money deposited to the General Fund.
End
of Consent Docket
16. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
11407210 CAMA System
District No. 1
17. Discussion and possible action to approve Resolution No. ____________ registering Oklahoma County to participate in the Transportation Alternative Program for projects outlined in the document. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
District No. 2
18. Discussion and possible action to approve Agreement for Specific Assistance between Oklahoma County and the Oklahoma City Schools pursuant to Title 19 O.S. 339(17) to assist Oklahoma City Schools to build a parking lot for Lee Elementary School. The parties have previously entered into a General Mutual Cooperation Agreement allowing for the County to assist School in reconstruction, repairs, and improvements, which cover the fiscal year beginning July 1, 2014 and ending June 30, 2015. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
MIS
19. Discussion and possible action to approve Confirmation of Service Order contract between AT&T and Oklahoma County for the county wide T-1 bill. The term of this contract shall begin July 1, 2014, and end June 30, 2015. Requisition No. 11500229 has been issued to Southwestern Bell Company in the amount of $53,101.20 from General Fund/MIS/Transportation (1001/2700/54030), contingent upon encumbrance of funds. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Sheriff
20. Discussion and possible action to approve Operating Agreement-Food Service, between the County of Oklahoma, and Aramark Correctional Services, L.L.C. Aramark Correctional Services, L.L.C., will provide food service for the County s inmates at the Oklahoma County Detention facility. This agreement shall be effective July 1, 2014, through June 30, 2015. Requisition No. 1150347 has been issued to Aramark Correctional Services, in the amount of $2,250,000.00 from Sheriff Special Revenue Fund/Inmate Food/Inmate Food (1161/5146/54307), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
21. Discussion and possible action to
approve the Chairman to sign and return Notice
of Violations from the Oklahoma State Department of Health for deficiencies
and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested
by John Whetsel, Oklahoma County Sheriff. (Document Received).
22. Discussion and possible action to
approve the Chairman to sign and return Notice
of Violations from the Oklahoma State Department of Health for deficiencies
and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested
by John Whetsel, Oklahoma County Sheriff. (Document Received).
Recurring
Agenda Items:
23. Approve
all claims,
list available for inspection in the office of the
24. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
25. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
26. Commissioners Comments/General Remarks:
27. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
28. Adjourn at __________ until 9:00 a.m., Wednesday, August 27, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board